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  • Volunteer for 28th Japan-America Grassroots Summit

Volunteer for 28th Japan-America Grassroots Summit

  • Tuesday, September 18, 2018
  • Monday, September 24, 2018
  • Locations vary depending on volunteer job

Registration

  • 8-10 volunteers
    Japanese language ability: low-intermediate
    Duties include: Greeting guests at Sea-Tac Int'l Airport, checking-in guests, guiding guests across the airport to buses.
  • 6-8 volunteers (2 at all times and 4 from 3:45-4:30 pm)
    Japanese language ability: intermediate-high
    Should be somewhat familiar with area around Westin Seattle
    Duties include: Greeting guests at the hotel, assisting guests with luggage storage, checking-in guests, handing out keys, managing sign-up sheets for activities and dinner, directing guests
  • Walking Tours to Westlake Square, Pike Place Market, Seattle Center, and Waterfront from Westin Seattle
    10-14 volunteers
    Japanese language ability: intermediate
    Should be familiar with area and able to point out landmarks
    Duties include: Guiding guests to/from Westin Seattle, pointing out various landmarks and giving quick tour of the area, designating a meet-up point, assisting guests as need be
  • 10+ volunteers
    Japanese language ability: intermediate
    Duties include: Guiding guests to/from nearby restaurants and food courts, assisting guests in ordering food, showing guests a good time for dinner
  • Boeing Factory Tour (8am–2pm)
    Twin Peaks and Winery & Beer Tour (8am-2pm)
    Underground Tour and Safeco Field Tour (7:45am-2pm)
    Japanese American History Tour (9:15am-2pm)
    Seattle Business Tour (8:45am-2pm)
    1-2 volunteers per tour
    Japanese language ability: high (should be able to interpret English tours to Japanese)
    Duties include: Checking in and counting guests, assisting bus guide, assisting guests in ordering food, interpreting English tours to Japanese
  • 3-4 volunteers
    Japanese language ability: intermediate
    Duties include: Setting-up check-in desk, assisting guests with hotel check-in and handing out keys, assisting early arrivals with luggage storage
  • 3-4 volunteers
    Japanese language ability: low-intermediate
    Duties include: Set-up registration, assisting early arrivals, managing event registration
  • 5-6 volunteers
    Japanese language ability: low-intermediate
    Duties include: meeting guests in Hyatt lobby, assisting with check-out and collecting keys, checking-in guests to buses, helping guests with airport check-in

Become a Volunteer for the 28th Japan-America Grassroots Summit in Washington State

September 18-24, 2018


What is the Grassroots Summit?

The Japan America Grassroots Summit is an annual large-scale exchange of Japanese and American people, held alternatively in Japan and America. The Summit aims to strengthen the peaceful relationship between our two countries by fostering friendship at the grassroots level.

See the event brochure for more information.

Volunteer Opportunities
(volunteer jobs are tentative and subject to change)

Tuesday, September 18, 2018 - Arrival Day

Airport Greeters (shifts available from 9:00 am – 4:00 pm)
8-10 volunteers
Sea-Tac International Airport (17801 International Blvd, Seattle, WA)
Japanese language ability: low-intermediate
Additional responsibilities: Should be outgoing, and physically capable of walking distances and lifting heavy objects (such as luggage).
Duties include: Greeting guests at Sea-Tac International Airport, checking-in guests for buses, guiding guests across the airport to buses, helping load buses.

Hotel GS Information Desk (shifts available from 10:00 am – 6:30 pm)
6-8 volunteers (needs 2 people at all times and 4 people from 3:45-4:30 pm)
Westin Seattle (1900 5th Ave, Seattle, WA)
Japanese language ability: intermediate-high
Additional responsibilities: Should be somewhat familiar with area around Westin Seattle and organized enough to keep track of schedules, volunteers, and assist guests with knowing where to be. Should be able to sit for long periods of time.
Duties include: Greeting guests at the hotel, assisting guests with luggage storage, checking-in guests, handing out keys, managing sign-up sheets for activities and dinner, directing guests

Walking Tours (shifts available from 11:00 am – 4:00 pm)
10-14 volunteers
Westin Seattle (1900 5th Ave, Seattle, WA) to Pike Place Market, Westlake Square, Seattle Center, etc.
Japanese language ability: intermediate
Additional responsibilities: Should be familiar with tour area and be able to point out landmarks. Should be able to walk long distances.
Duties include: Guiding guests to/from areas around Westin Seattle (Pike Place Market, Westlake Square, Seattle Center, Waterfront, etc.), pointing out landmarks and giving quick tour of the area, designating a meet-up point, assisting guests as need be (some guests have very low English ability and may hope to stick with volunteers for help with ordering food, etc.)

Dinner (5:30 pm – 8:00 pm)
10+ volunteers
Westin Seattle (1900 5th Ave, Seattle, WA) to Westlake Center, Pacific Place, TBD
Additional responsibilities: Should be friendly, outgoing, and willing to talk with Japanese guests.
Japanese language ability: intermediate (but friendliness and helpfulness is more important)
Duties include: Guiding guests to/from nearby restaurants and food courts, assisting guests in ordering food, showing guests a good time for dinner (guests are expected to pay for their own food)

Wednesday, September 19, 2018 - Seattle Tours + Opening Ceremony

Boeing Factory Tour (8:00 am – 2:00 pm)
1-2 volunteer (Must be 16+)
Westin Seattle (1900 5th Ave, Seattle, WA)
Japanese language ability: high (should be able to translate Boeing Tour)
Duties include: Checking in and counting guests, assisting bus guide, translating Boeing Factory Tour for participants, assisting guests in ordering food

Twin Peaks and Winery & Beer Tour (8:00 am -2:00 pm)
1-2 volunteers (Must be 21+)
Westin Seattle (1900 5th Ave, Seattle, WA)
Japanese language ability: intermediate
Duties include: Checking in and counting guests, assisting bus guide, assisting guests in ordering food and wine

Underground Tour and Safeco Field Tour (7:45 am – 2:00 pm)
2 volunteers (not recommended for children under 6)
Westin Seattle (1900 5th Ave, Seattle, WA)
Japanese language ability: high (should be able to translate Underground and Safeco Field Tours)
Additional requirements: Should be familiar with Pioneer Square and Sodo
Duties include: Checking in and counting guests, guiding participants between locations, translating tours for participants, assisting guests in ordering food

Japanese-American History Tour (9:15 am -2:00 pm)
2 volunteers
Westin Seattle (1900 5th Ave, Seattle, WA)
Japanese language ability: bilingual fluency preferred
Additional requirements: High knowledge of International District and Japanese history
Duties include: Checking in and counting guests, guiding participants between locations, giving information on NVC and Panama Hotel in Japanese

Seattle Business Tour (8:45 am – 2:00 pm)
1-2 volunteers
Westin Seattle (1900 5th Ave, Seattle, WA)
Japanese language ability: high (should be able to translate Starbucks Tour)
Duties include: Checking in and counting guests, assisting bus guide, translating Starbucks Tour for participants, brief information at Starbucks Roastery, assisting guests in ordering food

Sunday, September 23, 2018 - Closing Ceremony

Hotel Check-in (1:30 pm – 5:00 pm)
3-4 volunteers
Hyatt Regency Lake Washington (1053 Lake Washington Blvd N, Renton, WA)
Japanese language ability: intermediate
Duties include: Set-up check-in desk, assist guests with hotel check-in and hand out keys, assist early arrivals with luggage storage

Closing Ceremony Registration (1:30 pm – 5:00 PM)
3-4 volunteers
Hyatt Regency Lake Washington (1053 Lake Washington Blvd N, Renton, WA)
Japanese language ability: low-intermediate
Duties include: Set-up registration, assisting early arrivals, managing event registration

Monday, September 24, 2018 - Departure Day

Airport Send-off (9:00 am – 12:30 pm)
5-6 volunteers
Hyatt Regency Lake Washington (1053 Lake Washington Blvd N, Renton, WA)
Japanese language ability: low-intermediate
Duties include: meeting guests in Hyatt lobby, assisting with check-out and collecting keys, checking-in guests to buses, helping guests with airport check-in

Local Sessions:

After opening the Summit in Seattle, participants leave for their home stay town and stay with their host family for four days and three nights. Guests pre-select a “local session” of interest to them based on previews they receive in the application brochure. During the home stay days, the local town leaders and host families work together to share the best that their community has to offer. This person-to-person exchange and shared enthusiasm for local and cultural experience is the essence of the Japan America Grassroots Summit.

Local Sessions need volunteers to help make the Summit a success!

Please check see the event brochure and to check out the different local sessions, then contact your key person directly for more information on volunteer opportunities there.

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